Festival Coordinator, SkirtsAfire Festival
Job Description:
Responsible for helping the Managing Director and Artistic Director with contracting, administration, event coordination, fundraising, audience development and “on the ground” coordination of the 10 day festival which runs March 7 to 17, 2019.
Part time averaging about 12 hours per week with extended full-time hours leading up to and during the festival.
This is a 7 to 8 month position (August or September – March).
Compensation range: $4800 to $5800
Responsibilities Include:
Administration (40% Total):
HR & Communications–25%
- Assisting the Managing Director with hiring and contracting SCIP students
- Assisting the Managing Director with contracting administrative staff for the festival
- Assisting the Artistic Director with contracting for the Production Manager, Technical Director, and other members of the production team
- Maintaining gmail group lists for artists, volunteers, membership, donors, and sponsors
- Assisting the Managing Director with writing and sending thank you’s for artists, donors, and sponsors
- Assisting the Managing Director with maintaining festival databases
Festival Artists – 15%:
- Administrating Letters of Agreement and contracts for artists
- Assisting the Artistic Director with artists communications
Audience Development, Marketing & Publicity (Total 60%):
Marketing & Audience Development – 25%
- Maintaining e-newsletter subscriptions
- Organizing door prizes, contests, and raffles as a way to collect more contacts & e-mails leading up to and during the festival
- Writing copy for various marketing materials
- Assisting with photoshoots and video shoots for marketing purposes when needed
- Creating and delivering e-mail invites and organizing list of recipients for various festival events
- Coordinating special events
- Assisting with pick up and distribution of print materials
- Facilitating the festival survey, including a post-festival report
Event Coordination – 25%
- Securing liquor licensing
- Soliciting and organizing door prizes for the festival
- Creating signage for the festival
- Inviting VIP’s to the festival
- Helping where needed throughout the Festival – “On the ground” project management, including coordinating multiple events, staff, and volunteers
- Assisting the Managing Director with managing SCIP students during the festival
- Helping with strike of the festival including post-festival returns and cleaning of the venues
Fundraising – 10%:
- Helping the Fundraising Committee organize and execute annual event, including managing the master business list
- Facilitating the mail-out of private donor campaign
- Assisting the Casino Chair in organizing the next Casino (Labor Day weekend 2018), including soliciting volunteers
- Assisting as needed with grant writing
Qualifications:
- A passion for the arts and SkirtsAfire in particular
- Experience with event planning and on-site project coordination
- Strong writing skills
- Familiarity with Word, Google Docs, and Excel Programs as well as using gmail
- Strong organizational skills and highly detail-oriented
- Strong communication skills
- Strong customer service skills, in person and in email correspondences
- Ability to multi-task well and remain calm
- Ability to provide positive and creative leadership to a team of SCIP students and volunteers
- Must be reliable and self-motivated, have a positive attitude, and be a good team member
- Knowledge of basic festival protocol a plus